New: Ask BB. A bid assistant that only does bids, and asks before it saves. See it work
How it works

From first look to final result.

BotBid sets up from what you already have, then runs the six stages of a bid department. Here is each stage, the screen you would use and the decision that stays with you.

Request a demoWatch the tour
Setup

Set up from what you already have.

No blank forms to start. Every suggestion waits for a person to confirm it.

1. Start from what you have

Type your website address and add a few files. BotBid suggests industries, services, service area and identity facts, each with its quote.

2. The onboarding interview

Ask BB asks about licenses, insurance, certifications, past projects, people and brand. Your answers become fact cards you confirm.

3. Watch lists and alerts

Choose industries, states and buyers. The Radar starts matching that night, and alerts reach you how you like.

Stage 1 · Find

Bids that fit, every morning

BotBid watches public sources overnight, matches every new bid to your watch lists and scores the fit in eight explained parts. Must-pass screening keeps bids you cannot bid out of your way.

  • A morning digestNew fits, changes and what needs you, in your time zone.
  • Email invites matched tooBid alerts in your mailboxes join the same list.
app.botbid.ai/radarSample data
Sample BotBid screen: Radar. Fictional companies, people and figures.
Stage 2 · Decide

Bid or pass, with evidence

Every bid shows why it fits, what is missing and whether you can bid at all. The Advisor reads how this buyer awards and what it paid last time, from published award records.

  • Unknowns stay unknownMissing facts are asked for, never assumed.
  • The buyer’s styleLowest price or best value, from its own history.
app.botbid.ai/radar/itemSample data
Sample BotBid screen: A bid on the Radar with its fit score. Fictional companies, people and figures.
Stage 3 · Plan

Every step, worked back from the deadline

Choosing Bid builds a plan: the steps, who owns each one and the date to act by, counted back from the buyer’s deadline in their time zone and yours. Steps that depend on others stay locked.

  • Lanes and Do nextEveryone sees their own steps across every bid.
  • Buyer changes move datesYou choose whether an addendum’s dates apply.
app.botbid.ai/bids/planSample data
Sample BotBid screen: Bid plan with locked steps. Fictional companies, people and figures.
Stage 4 · Write

Compliant drafts from approved facts

The requirements matrix turns the solicitation into a checklist with proof and owners. The bid writer drafts sections from your approved company facts and shows every change as a tracked edit.

  • Tracked-change draftsUse or set aside every AI suggestion.
  • A writer checkGaps hold the hand-in step until fixed or waived.
app.botbid.ai/writer/sectionSample data
Sample BotBid screen: Bid writer with an AI draft and the writer check. Fictional companies, people and figures.
Stage 5 · Approve

Nothing leaves until it is ready

Pre-flight checks forms, signatures, addenda, bonds and delivery before anything goes out. Ready stays locked until every item is done, and only the people you name can approve prices, sign and submit.

  • Fingerprinted signaturesA changed document asks for its signature again.
  • A Ready lockOnly people with the submit right release it.
app.botbid.ai/signing/bidSample data
Sample BotBid screen: Pre-flight check. Fictional companies, people and figures.
Stage 6 · Learn

Receipts, awards and the next bid

Keep the proof of hand-in, follow the opening and the award, and record why you won or lost. Every result feeds the next decision.

  • Proof of hand-inReceipts kept with the bid.
  • A scoreboardWins, losses and the reasons behind them.
app.botbid.ai/resultsSample data
Sample BotBid screen: Results scoreboard. Fictional companies, people and figures.
Illustrative week

A week with BotBid.

A fictional paving contractor, Ridgeline Civil Works, chasing one city bid. Sample people and events.

MonRadar

Six new fits overnight. Marcus passes on two outside the service area and moves Brightwater to Bid.

TuePlan

The plan builds itself. Questions to the buyer go out before the question deadline.

WedAsk BB

BB asks for the traffic control plan the requirements need. Jo uploads it; Dana confirms the card.

ThuWriter

Leo uses the AI draft for the technical approach, rejects one sentence and marks the section ready.

FriPre-flight

Priya approves the price, Dana gives the second approval and signs. Ready unlocks; the courier is booked.

Sample data

Human in command

Four gates that never move.

Every priceA person with the price right approves it, with an optional second approval. Prices are removed from every AI request.
Every signatureNamed signers keep their own rules. Each document is fingerprinted, so a changed page asks again.
Every submissionOnly people you trust to submit can mark a bid Ready. BotBid never hands a bid in.
Every factWhat BotBid reads or drafts arrives as a proposal. It counts only after a person confirms it.

Questions about getting started

How long does setup take?

Most of it is confirming suggestions from your website, files and the interview. We walk through it with you during onboarding.

Do we need to change how we bid?

No. Templates follow common bid types and delivery methods, and you can adjust every plan.

Who on our team should use BotBid?

Anyone who touches a bid: owners, bid managers, estimators and writers. Viewers can follow along read-only.

Give bidding a department.

See BotBid on a full sample workspace: the Radar, a live bid plan, Ask BB, the bid writer and pre-flight. We will tailor the walkthrough to what you sell and who you sell it to.

Request a demoTalk to us
  • A person at BotBid reviews every request and walks you through.
  • Sample data only: fictional companies, bids and people.
  • Price, signatures and submissions always stay with your team.